Manage Documents and Finances
Whether at work or at home, organising financial records can be a struggle. Organising your financial records can reduce stress and make it easier to compare costs or locate a receipt. It also enhances customer service by allowing employees to quickly access documents and resulting in faster responses and improved compliance.
Gather all your papers. Check your kitchen counter and entryway table office desk the car trunk, garage and everywhere else that documents tend to pile up. Clear out clutter and get rid of items that are not needed, such as catalogs, product manuals, bills, and empty envelopes. Create categories to help sort and organize the rest of your documents. A “To Pay” category could contain stacks of invoices that need to be paid via online payment or the use of a check. A “To Read” category can contain items that require a quick review and may then be shredded or filed after having read. Finally, there is a “Needs Action” category can contain items that must be addressed, such as an issue with credit card charges or insurance claims.
After organizing your documents, you should look at your storage options. Physical methods include using a filing cabinet or binder or storing documents in offsite storage facilities. Digital methods typically involve the use of an industry-specific solution for managing documents that offers a single centralized location to store and organize documents. These solutions provide powerful security through allowing for granular control over who can access and modify information. They also provide audit trails to ensure transparency and accountability.